Privacy Policy
Effective Date: November 9, 2026 • Application: RollCall (com.nextciv.rollcall)
At RollCall (developed by NextCiv), we believe that finding local tabletop roleplaying campaigns, wargaming opponents, and board game groups should never require giving up your personal privacy. This Privacy Policy details how we handle, protect, and respect your data across our Android, iOS, desktop applications, and server APIs.
We never record continuous background GPS or broadcast exact coordinates. Discovery is snapped to approximate regional areas.
We never sell, rent, or trade your personal information or contact details to third-party data brokers or advertising networks.
You have complete control over your data. You can edit or permanently delete your account and messages at any time.
1. Information We Collect
When you register, create a geek passport, or interact with RollCall, we collect only the information necessary to provide our matchmaking and community services:
- Account Credentials: Your email address (used solely for passwordless verification codes or OAuth single sign-on authentication), unique handle, and display name.
- Geek Passport & Profile Details: Your biography, pronouns, gaming looking-for status, game interests with enthusiasm rankings, and weekly availability schedule.
- Approximate Geographic Area: When you specify your home area or enable coarse location, your location is converted into a coarse spatial cell (approximate metro or regional cell). We do not record precise street addresses or continuous background movements.
- Direct Messages & Rolodex: Direct messages exchanged between adventurers, private contact notes stored in your personal Rolodex, and your block list.
- Technical Logs: Server access logs including IP address, client device platform, and timestamps, retained temporarily for server operational security, rate limiting, and spam protection.
2. How We Use Your Information
We use your information exclusively for the following purposes:
- Matching you with compatible local players, game masters, and tabletop groups based on shared games, schedule overlap, and approximate proximity.
- Delivering direct messages and notifications regarding your gaming groups and conversations.
- Generating your public shareable character sheet (
/u/{handle}) according to your privacy selections. - Delivering one-time login passcodes (OTP) to your email address.
- Protecting users from harassment, spam, and abuse through community moderation tools and block lists.
3. Information Sharing & Public Visibility
Public Geek Passports
If you publish your profile, your display name, handle, public interest badges, looking-for status, coarse area, and schedule matrix are visible to other users and accessible via web link at /u/{handle}.
Confidential & Private Data
Your email address, direct messages, private contact notes, and blocked user records are never published publicly. Direct messages are visible only to the conversation participants.
No Sale of Personal Data
We do not sell, rent, monetize, or disclose your personal data to advertisers or third-party marketing entities under any circumstances.
4. Data Retention & Account Deletion
We retain your data only for as long as your account remains active or as needed to deliver our services.
How to Request Account & Data Deletion
You may delete your profile and account directly within the RollCall mobile application under Account Settings, visit our dedicated Account Deletion Page, or contact us at privacy@nextciv.com with your registered email and handle.
Upon receiving a deletion request, your profile, authentication credentials, availability schedule, and direct messages will be permanently expunged from our active production database within 30 days.
5. Children's Privacy
RollCall is not directed to individuals under the age of 13. We do not knowingly collect or solicit personal information from children under 13. If we discover that a user under 13 has provided personal information to RollCall, we will take immediate steps to delete that account and all associated data.
6. Security & Data Protection
We implement modern industry-standard security safeguards to protect your personal data, including HTTPS/TLS encryption for all communications in transit, cryptographically signed JSON Web Tokens (JWT) for authentication, and secure database isolation.
7. Contact & Data Controller
If you have questions, feedback, or requests regarding this Privacy Policy or your personal data rights, please contact our team at: